Bedford and District Minor Hockey Association
Annual General Meeting
Tuesday, May 23^rd, 2007
Basin View Elementary School

(Printable Copy of AGM Minutes - Slide Presentation of 2007/08 Budget)

WELCOME

Welcome to the Annual General Meeting for Bedford & District Minor Hockey Association.  By being here tonight you are showing your support and dedication to this association as a member and we thank you for that, most importantly your children thank you!  

In your package you will find the following: 

Meeting Agenda

Semi-Annual Meeting Minutes

Various Reports from President, Vice President, Division Vice President and Coordinators

Recommended Budget for next year

2007/08 Executive Team Members

Resolutions

I would ask that you please read this information at your leisure following tonight’s meeting as it pertains important information related to this past season as well as what to expect for the 2007/08 season! 

As your Executive Committee Team members we met very regularly throughout the year and conducted a total of 18 regular meetings.  These meetings were focused on various topics ranging from discipline issues to budgeting decisions.  We can assure each of you that the best interest of our members and players prevailed at every meeting.

During the course of this evening you will have an opportunity to address the speakers to ask questions, I would ask that you please identify yourself so we can ensure accurate names are recorded in the meeting minutes.

Thanks again for your attendance this evening!!

BDMHA Executive Committee Members
PRESIDENT’S REPORT – Paul Baxter

I am pleased to report that the 2006/2007 hockey season was another successful one for the Bedford & District Minor Hockey Association as evidenced by the details provided in the various executive members’ reports.

Our association continued its involvement in the Central Minor Hockey Federation, the Metro Minor Hockey League as well as with an increased number of female teams producing very strong results. The focus the association has had over the last number of years on player and coach development seems to be paying dividends and that focus will continue into the future.

Once again the association produced a small net income for the year in spite of aggressive plans involving jersey replacements and development programs plus the added burden of increased costs in several key areas.

I would also like to thank all the volunteers who worked so hard in the association this past season and commend them for their efforts. The coaches, team officials, trainers, referees and executive members have all contributed to making our association one of the best in Atlantic Canada.

Finally, on a personal note, my thanks to Donna MacIsaac and Paul Brigley for their hard work and efforts for the association over the past year and number of years.

FIRST VICE PRESIDENT’S REPORT – Todd Watson

I am happy to report another successful year for B&DMHA as reported by different members of our executive.

Our association was once again last year involved in the Central Minor Hockey Federation and Metro Minor Hockey League. B&DMHA had a very strong showing in both leagues!

While we offer a strong and full program to our membership, we are continuously trying to improve on our offering. This being said we have already notified the CMHF that it is our intension to ice an additional competitive team at the Atom, Pee Wee and possibly Bantam levels. This request will be put to a vote at their next scheduled meeting.

I would very much like to thanks Shawn Gilligan for his time in training and scheduling all of our officials and time keepers for the year.

I would also thank all of the coaches, assistant coaches, managers, evaluators and members of the executive who’s countless hours of dedication makes a stronger association for all kids and families to enjoy

DIVISIONAL VICE PRESIDENT’S REPORTS

Vice President Competitive – Barb Rathbun

Tryouts

This year’s tryouts were conducted over 6 sessions and included a home and home with the TASA Association. This change to the tryout process was instituted because of the feedback that we received from our members. All in all this was a positive addition to the tryout process and we are planning on continuing this next year. As always we are constantly trying to improve the process. During the Coaches and Managers meetings this year we had a feedback session and discussed ways that we can improve the tryouts. We will be taking these comments and ideas into consideration as we organize our 2007/08 tryouts.

The feedback from the tryout process was for the most part positive and it is because of the commitment of a large number of people. The tryout process is an extremely time consuming commitment for those who are involved. I would like to thank all the members of the Executive who gave up their September especially to the co-coordinators Todd Watson – Atom, Debbie Nickel – Peewee, Steve Robertson – Bantam, Paul Brigley – Midget and Paul Baxter who was also there to fill in at every level. Thank you to Shawn MacKenzie who spent countless hours in the lead up to tryouts and for being there for virtually all the on ice sessions. Your dedication and knowledge was invaluable. To David Kjarbo, our webmaster, who stayed up all hours of the night to get the results out on short notice. Your dedication is amazing. Thanks you to Jennifer Hamilton and Crystal Logan who did a great job entering in all the data. To the Coaches who also put countless hours in to ensure that the tryout process ran smoothly… thank you. Last but certainly not least to the Evaluators who spent an enormous amount of time evaluating your children; many times at the expense of them missing their own child’s tryout. We could not conduct our tryouts with out you … thanks a million!

Suspensions

We had just over 60 suspensions this year.

Teams Performance

Once again this year our teams performed very, very well in Central Minor in spite of our lack of ice time. Our league winners this year were Atom B, A, AA, AAA, Peewee B, Peewee AA and Midget A. We had 9 Competitive teams participate in the Tournament of Champions and the following 5 teams won the tournament: Atom B, Atom A, Atom AAA, Peewee B and Midget A. We sent 7 teams to Provincials this year Atom B, A, Atom AA, Atom AAA, Peewee B, and Peewee AA (Host Team) and Bantam A. All teams preformed very well and we had 3 Provincial winners; Atom B, Atom AA and Peewee B. This is a testament to the depth of skill level we have in the association, the dedication of the Coaches and the Development programs that we presently have in place.  I would like to thank all the Coaches, Assistant Coaches and Managers that generously gave of their time this year. Your dedication to our Children is appreciated

TREASURER'S REPORT

REGISTRATION

B& DMHA had full registration this year as expected although the mix of players impacted overall registration proceeds versus budgeted levels.

REVENUE

B&DMHA had total revenues of  $386,000 for 2006/07, approximately 1% ahead of budgeted revenue of $382,000.  All revenue categories including tryout fees were consistent with budgeted levels.

EXPENSES

Expenses for the year ended April 30, 2006 amounted to $372,000 compared to a budget of approximately $377,000.

The largest expense variance was for net ice rental costs which were approximately $20,000 lower than budget due to increased sales of committed ice to third parties and Rep teams.

Tryout fees were approximately $2,300 above budget reflecting increased referee costs for inter-association games with TASA.

Jersey Expenses exceeded budget by $3,200 due to two additional sets being required to replace worm inventory.

Development expenses amounted to $5,600 more than the budgeted amount due to the additional costs incurred to hold special certification clinics for coaches to comply with HNS rules.

NET RESULTS

B&DMHA is reporting net income for the year of $14,382 compared to $3,824 in 2005/06 and a budget of $5,034.

The association continues to report a healthy balance sheet with equity of $96,310 including $12,000 in reserves for jerseys and development. 

COORDINATOR REPORTS

Registrar’s Report – Donna MacIsaac